General Data Protection Regulations (GDPR) Notice
The Shed is committed to conducting business in accordance with all the applicable General Data Protection Regulations.
To help people who, use our services to understand how and why personal data is collected, used and stored we have prepared this GDPR Notice. This notice relates in a general way to the security of the Shed database and working practices.
Get in touch
We hope that the obligations outlined in this GDPR Notice help you to understand how we process your data, however, if you do have any questions about anything in this statement or about our data protection processes please contact:
Organisation: Horsforth Shed
Address: C/O St James Church, Low Lane, Horsforth Leeds LS18 5QW
General Email address: firstname.lastname@example.org
Data we collect
The Shed holds information on individuals involved with or interested in our projects. This could include –
- Shed supervisors
- Individuals attending Sheds (Shedders)
- Individuals attending Shed related projects (e.g. health groups)
- Individuals interested in receiving updates from the Shed
Shed Supervisors & Shedders (Shed project participants)
Personal data for people involved with Sheds is collected through their participation at a project or event. This may be through an online or paper form (placed in a locked filing cabinet), by email (password protected), over the phone or face to face.
What information will be collected?
Typically, a form will request:
- Your name
- Your address
- Your email address and phone number
- Your date of birth
- Demographic data including gender, age, ethnicity, employment status, disability status.
Demographic data is classed as “special categories of personal data” and is optional.
Over time we will also collect information from you in relation to the impact of our project such as feelings of wellbeing and reduced isolation.
How will we use your data?
Staying in touch
The information on the database will be used to enable us to stay in touch with you if there is legitimate reason for us to get in touch with you on an individual basis.
However, it will not form the basis for a mailing list or any regular mailings, information for mailing lists will be held separately and you will only receive these if you choose to opt in.
Monitoring our service
Special Categories of personal data are collected for us to understand the demography of people who are interested in the Horsforth Shed. This information as an anonymised report may be shared with our funders and other interested parties.
This data is optional, and you can choose not provide this data when registering. If you have provided this information but would like it to be removed, please contact the Horsforth Shed using details above.
We will also record “outcome” data on our databases which will be used to monitor the impact we are having to the lives of people involved with the Horsforth Shed. This will include reported feelings of decreased isolation and improved wellbeing etc. This information will be linked to your personal record within our database and will be used to populate anonymous reports which will be shared with our funder and other stakeholders.
Contact details of shedders and other interested parties will not be shared with a third party unless explicit consent is received.
How do we store your data?
Data is stored in our online database. This database complies with data protection legislation.
How long do we keep data?
We put together reports on our services and customers on an at least annual basis.
Data will be retained for the first full year of operation ending in July 2022. If you would like to have your data removed from the database prior to this date, please get in touch.
Who can access my data?
The Horsforth Shed database is password protected and only The Shed Manager and Trustees who require access to this information can access the data held within it.
The Horsforth Shed recognises that individuals have rights in relation to the data they hold as defined below:
- You have the right to see the data held about you.
- You have the right to request any inaccurate or incomplete data that is held on you is corrected.
- You have the right to request that data is removed from our databases.
- You have the right to request that no further processing is carried out on your data.
- You have the right to request that the Horsforth Shed transfer your personal data to a different service provider.
- You have the right to object to the Horsforth Shed processing data based on legitimate interest and to put a hold on processing and consider all objections raised before.
Your right to complain
If you feel that the Horsforth Shed are not complying with General Data Protection Regulations you have the right to lodge a complaint to the Information Commissioners Office (ICO).
For full details of how to do this visit the ICO website https://ico.org.uk/ or call their helpline on 0303 123 1113.
Changes to policy
The Horsforth Shed will review this GDPR Notice on an annual basis.